Job Summary

You will be responsible to:

• Purchase on behalf of the Project Manager and follow up on shipment until delivery on board to support company operations.
• Apply company purchasing policies and procedures for effective company operation.

Duties & Responsibilities:

• Conduct research, select and purchase quality products and materials, negotiate deals using agreed listed vendors defined by Procurement Category Manager‘s team.
• Acknowledge vessel purchase request (PR) and proceed to purchase order (PO) dispatch to vendors based on priority and need by date and with strong logistics constraints optimization.
• Review purchasing agreements with vendors and maintain open lines of communications and strong working relationships with vendors.
• Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies.
• Be responsible for supplying service and material inventory under vessel purchase request (PR).
• Conduct regular price comparisons to ensure that the company is always getting the best price for each product.
• Responsible to identify suppliers, research goods and services, process purchase orders, expedite the PO and verify delivered items.
• Purchase materials and services anywhere in the world keeping into consideration logistics constraints.
• Ensure client satisfaction and manage cargo expediting following purchase to delivery.
• Secure full compliance and operation Excellence in the process of procurement activities.
• In charge to expedite PO to secure lead-time delivery, in relation with Transport and Logistics Control tower services.      
• Communicate with operations team and finance team for goods where prepayment required for further management, to collect proforma invoices and provide all needs to finance team for prepayment process.
• Communicate with local entities for all international shipments until delivered on board and report to operations team.
• Ensure cargo delivery on board after arrival in country by local entity without delay.
• Expedite and monitor effectiveness of PO readiness, place of release with full requested shipping documentations.
• Update vendors about payment completion to sustain delivery availability and submit to trade terms.
• Ensure all incidents/delays/non-compliance are recorded, reported and investigated.
• Take on full responsibility for the order since PR received from vessel and up to cargo delivery on board.
• Ensure planning efficiency by recording reliable data and use available digital tool giving full visibility of PO status.
• Ensure cargo readiness for smooth coordination with transport and logistics control tower.
• Perform any cognate duties as assigned by the Management.

The Purchasing Officer reports hierarchically to the Technical Director and functionally to the Project Manager.

• Hold as minimum a Diploma in the field linked to Sourcing, Supply Chain and/ or Logistics;
• A minimum of 3 years of relevant experience in similar position and have a strong international exposure in purchasing and logistics areas;
• Proficient in Supply Relationship Management (SRM)and PO management software programs such as Oracle and/or SAP knowledge;
• Have excellent communication and customer-service skills;
• Have a keen eye for detail and accuracy;
• Results orientated with the ability to plan and deliver against project deadlines;
• Strong communication, interpersonal and influencing skills;
• Sound knowledge of MS Office tools (Excel, Word, Powerpoint); and
• A perfect command of English is mandatory.