Purchaser (1 - Year Contract)
Key Responsibilities:
Procurement Execution & Compliance:
· Manage the full procurement cycle from Purchase Request (PR) to Purchase Order (PO) closure within our digital system.
· Source and evaluate suppliers, obtaining a minimum of three competitive quotes for all requests.
· Negotiate optimal commercial terms, including pricing, lead times, and payment conditions, especially for urgent requirements.
· Prepare and submit quotation summaries for timely approval from superintendents and managers prior to PO issuance.
· Generate accurate Purchase Orders, verifying all specifications, quantities, and terms.
· Ensure prompt amendment and re-submission of any rejected POs.
Supplier & Relationship Management:
· Proactively identify, evaluate, and onboard new suppliers in coordination with the Purchasing Admin team.
· Build and maintain strong relationships with key suppliers to ensure reliability and quality.
· Participate in tender processes and bulk purchase initiatives to achieve significant cost savings.
Logistics & Operational Support:
· Collaborate closely with the Logistics team to coordinate the timely shipment and delivery of spare parts to vessels worldwide.
· Review Delivery Orders and Service Reports to quickly identify and resolve any discrepancies.
Financial & Administrative Duties:
· Work with accounts to resolve discrepancies between POs and supplier invoices.
· Assist in uploading prepayment and urgent payment requests to the finance shared drive (OneDrive).
· Ensure all POs and PRs are accurately closed in the system in a timely manner.
Continuous Improvement & Safety:
· Participate in and contribute to commercial, contract, and operations meetings.
· Actively participate in and promote the company's safety culture, understanding that procurement decisions directly impact operational safety.
· Support the department head on ad-hoc projects and process improvement initiatives
Qualifications & Experience
· Diploma, Dip in Supply Chain Management is preferred
· Proven experience (typically 3+ years) in a purchasing or procurement executive role, within the shipping, maritime, or a related industrial sector.
· Strong experience in negotiating with suppliers and managing vendor relationships.
· Proficiency with ERP procurement modules (e.g., SmartPal, Oracle) and Microsoft Office Suite.
· Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
· Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment.
· A proactive problem-solver with a focus on efficiency and cost-saving.