Plans and manages crewing activities in line with regulations, operational manning needs and budget, including routine follow up of newly assigned or inexperienced crew members (SSW).

2.   Control the logistic aspect of the planned activities and proceed – Travel budget, overstay & Overlap (Activity 3)

3.      Ensure CIS is filled accurately in a timely manner. (Documents requirements, planning, salaries) (Activity 3) 

4.      Contribute to career management of the crew. Insert factual feedbacks on CIS for future references.

Ensure that OPPA are done; Comment Performance appraisal and promote skill assessment. (Activity 4)

5.      Handle the Emergency Crewing Situations in the allocated Fleet. (Activity 5)

6.      Ensure retention rate of the crew is met. (Crew feedbacks, crew salary, and other seafarer inputs) (Activity 5)

7.      Support the Captain and cell (mainly fleet department) in vessel Audit preparation crewing matters or management (Activity 6)

8.      Assist Crewing manager during audits (ISM/ISO/OSM/MLC) (Activity 6)

Ensure fleet backup during crewing coordinator absence upon manager request (Activity 1).

Crewing Coordin shall comply to company policies and procedures for the Crewing activities:

1.     Crew Change Plan by updating CIS in timely manner. (Activity 2)

2.    Ensure availability of the crew by contacting them or proper Manning agencies. (Activity 2)

3.    Check documents conformity - Request Endorsements & dispensations in timely manner. (Activity 3)

4.    Check for Client Requirements and apply for training if needed. (Activity 3)

5.    Request seafarer Validation to Vessel Manager and Client (Crewing Manager, Vessel Managers, Contract Managers and client form to be fill in if needed) (Activity 2)

6.    Confirm Short Service Worker status and length of handover if needed. (Activity 3)

7.     Request Visa/LOI with travel organization in timely manner if applicable. Organize with manning agencies when required (Activity 3)

1.      Ensure Local logistic is organized for crew change: Communicate with agent if applicable, ensure proper requests are made with client and local travel booking in advance.  (Activity 3)

2.      Contribute to career management of the crew. Insert factual feedbacks on CIS for future references. Comment Performance appraisal and promote skill assessment. (Activity 4)

8.     Ensure Career development of the seafarers by maintaining related CIS records. (e.g. OPPA, Crewing Forms, SDF) (Activity 4)

9.     Report disciplinary deviations and Seafarer Complaints to Crewing Manager (Activity 5)

10. Monthly reporting including Budget follow up by vessel: number of crew, wages follow up, non-performance costs. (Activity 5)

11. Ensure CIS is checked and updated in a timely manner for smooth Payroll Process. Reference to be taken with HR for Collective bargaining agreement when applicable. (Activity 5)

12. Participate to Operational Cell organisation (out of activities

Bachelor’s degree in Maritime Management, HR, Logistics, or Business Administration.

Knowledge of STCW, MLC 2006, and maritime regulations.

4–7 years of experience in crew management or shipmanagement.

Experience in crew planning, mobilization, documentation, and crew logistics.